Clover Search Works Administrative Manager

Seattle, Washington, United States Contract Allows remote

Administrative Manager

Part Time Job Opportunity

Join Our Growing Team!

Do meaningful work that helps nonprofit organizations realize their vital missions and bold visions


Clover Search Works is seeking an independent, creative, organized, detail-oriented person to join our team as a part-time contractor.  The Administrative Manager will perform a variety of administrative tasks related to building and running our growing business, including creating systems to promote efficiency and enhance client satisfaction. Comfort with all kinds of technology, and the ability to be a good communicator and team player even while working almost entirely remotely are key skills. Flexibility, a positive outlook, and a sense of humor are a big plus! Estimated 10+ hours per week, with a minimum of 32 hours/month guaranteed; hourly rate of $25-35 depending on experience and skills.

About Clover Search Works 

At Clover Search Works, we help nonprofit organizations that are addressing a wide variety of important issues and causes find new leaders and plan for bright futures. Clover was founded in 2017 by three long-standing Seattle-based nonprofit consultants to meet the growing demand for comprehensive, high quality, affordable search services for nonprofit community-based organizations.  We are honored to help nonprofits successfully navigate leadership transitions, setting them on the path to realize their vital missions and bold visions.  For more information about Clover Search Works, please visit

Job responsibilities

The Administrative Manager will coordinate and administer key office and business functions in collaboration with the Clover team. Primary responsibilities include:  

  • Performing general administrative tasks, including posting open positions on job boards, creating and maintaining a shared master search calendar, producing documents, surveys, and tools to gather client input, developing materials to distribute to client stakeholders, coordinating website updates, ordering supplies, and inputting data into our recruiting software.
  • Communicating with clients and candidates about logistics, including scheduling meetings and work sessions with search committees, documenting and distributing meeting notes, and communicating with candidates to request materials and arrange interviews.
  • Designing and developing business management tools and systems, including identifying, researching and advising on business systems to invest in, and creating processes and procedures for a diversity of business functions.
  • Interfacing and coordinating with sub-contractors and vendors, including other Clover search consultants as well as our graphic designer, bookkeeper, and travel agent
  • Performing other miscellaneous administrative functions and special projects as assigned.

Essential Skills and Attributes

Clover Search Works is seeking an individual who is excited to work in a small business serving progressive nonprofit organizations committed to equity and positive social change. This person should exhibit a high degree of professionalism, initiative, and independence while also being relational, collaborative and team-focused. Specifically, the successful candidate will have experience with and/or be able to demonstrate:

  • Excellent written and verbal communication skills, with a customer service orientation
  • Integrity and discretion to handle sensitive and confidential information with the utmost care
  • Exceptional planning, time management, and multi-tasking skills while working on a wide variety of complex tasks with different deadlines and deliverables
  • Comfort with technology including researching and implementing new systems to increase our efficiency (e.g. project management and calendaring software), as well as coaching others on the team around new technology (no bookkeeping is required)
  • Strong data organization and research skills, with careful attention to detail
  • Innovation and creativity as a problem solver
  • An entrepreneurial, growth-oriented mindset; experience growing a small business or organization is a plus

Compensation and job design

This is a part-time hourly contract position that requires flexibility and an interest in working remotely from home (or favorite coffee shop!) almost 100% of the time, with the exception of onboarding and occasional in-person meetings in the Seattle area.  Initially, we expect to have an average of 10 hours of work each week, but the exact number of hours worked in any given week may fluctuate somewhat, based on our needs and your availability. The Administrative Manager will maintain an independent contractor relationship, and will bill Clover bimonthly for hours worked; a minimum of 32 paid hours/month is guaranteed.  As this position is a contractor, Clover Search Works will not be responsible for any social security, unemployment, medical, or pension benefits or any income tax withholding. The expected hourly pay rate is between $25-35 per hour, to be negotiated depending upon experience.

Why work at Clover Search works?

Clover Search Works is a young firm, and we are looking for someone who wants to grow with us as we build our business over the next months and years.  We are a values-based team that strives to do great work for inspiring organizations that we really care about-- and to support each other and have a lot of fun in the process. To that end we work hard to create a team environment that is flexible, creative, smart and respectful, with a lot of humor thrown in for good measure.  We believe in work-life balance and time away even as we are ambitious and motivated, and we understand how important it is to be able to bring one’s whole self to the work. Note that this is a job you can do at midnight or 5:00 AM if that is your choice, as long as deadlines are met! We expect and hope that the role and responsibilities of the Administrative Manager will grow as Clover grows, and we are committed to providing support and professional development over time as the position develops and changes.

Our Commitment to Equity

At Clover Search Works we are committed to equity and inclusion; we believe different voices and perspectives enrich our culture, raise our awareness and make our community stronger. We welcome people of all races, nationalities, religions, and sexual orientations, and strongly encourage applications from people of color, immigrants, people with disabilities, members of the LGBTQ community and other underrepresented and historically marginalized groups.

To Apply

Online applications only, please no email or paper submissions. You will be asked to upload a resume and a cover letter. In your cover letter, please describe as specifically as you can why you are excited about joining the Clover team, and how your goals, skills and experience are a fit with the requirements of this position.

Applications will be accepted until January 21, 2019. All applications will be acknowledged via an email receipt and will be held confidentially within the Clover team. Consideration will be given to applications as soon as they are received; we strongly encourage early applications!

Questions regarding this opportunity are welcomed and can be directed to Emily Anthony of Clover Search Works.


Phone: 206.355.9132